microsoft word for mac preserve recent fonts

Microsoft word for mac preserve recent fonts how to#
Microsoft word for mac preserve recent fonts pdf#

When saving, select Options and be sure that “Document structure tags for accessibility” is checked.

Microsoft word for mac preserve recent fonts pdf#

By default this produces a PDF that preserves the document’s accessibility features. Go to File > “Save As…” and select PDF from the choices provided. The correct method of exporting to PDF depends on which version of Microsoft Office you’re using. This method of creating a PDF does not preserve the document’s accessibility features. The steps required depends on which version of Microsoft Word you’re using. There are right ways and wrong ways to export to PDF.

Microsoft word for mac preserve recent fonts how to#

When exporting to PDF, understand how to preserve accessibility In this dialog, click the Row tab, and check the checkbox that says “Repeat as header row at the top of each page.” This brings up the Table Properties dialog. To do this in Word, select that row (Table > Select > Row), then right click the row and select “Table Properties”. Often complex tables can be simplified by breaking them into multiple simple tables with a heading above each.įor simple tables, the only step necessary for accessibility is to identify which row contains the column headers. However, more complex tables can only be made accessible within HTML or Adobe PDF (accessible table markup can be added to the PDF using Adobe Acrobat Pro). For a simple table with one row of column headers and no nested rows or columns, Word is up to the task. Tables can be very difficult for screen reader users to understand unless they include markup that explicitly defines the relationships between all the parts (e.g., headers and data cells). Word has limitations when it comes to making tables accessible. If PDF is the final format in which you intend to distribute your document, you will need to define language in the PDF directly using Adobe Acrobat Pro. They do not survive when exported to PDF. NOTE: Currently language settings only effect accessibility of the Word document itself. To define a different language for part of the document, select each foreign language individually, then select Tools > Language to define the language for each. In Office 2011 for Macs, select Tools > Language from the application menu to define the default language. In Office 2010 for PCs, within the Review tab, select the Language button, then select “Set Proofing Language”. It’s recommended to provide the description of the picture in the ‘Description’ field you should only enter a ‘Title’ if your ‘Description’ field text is long and detailed. To enter alt text in Office 2007, right click an image and select Size and Positioning. Within the Format Picture dialog, select Layout and Properties, then select Alt Text. In most versions of Word, you can enter alternate text by right clicking an image and selecting Format Picture. Just click on the arrow adjacent to the desired list button and select “Define New Bullet/Number Format” for a different design if you do not like the built-in options. Both numbered and bulleted lists are customizable. Without using these, a list is not really a list to those using an outside program to read the document. Use the built-in options like bullets or numbers, available under the Paragraph in the Home tab of the Ribbon in Office versions 2010 and higher. After a heading has been selected, you are able to edit the font, size and other attributes if you do not like the built-in look. Making text larger and bold does not make it a heading. Use the built-in Heading styles like “Heading 1″ and “Heading 2″, available under Styles in the Home tab of the Ribbon in Office versions 2010 and higher.

Use a minimum of 12 size font in Word, 18 on PowerPoint to assist those with low vision.

When enlarged, these tags can make it difficult to tell what’s part of the letter versus a decorative tag. Times New Roman) since serif fonts have what are called ‘tags’ on the letters. Calibri, Arial) are more accessible than serif fonts (e.g.

(optional) Exported to PDF while preserving accessibility.Defined Table Headers and simplified Tables as much as possible.Added built-in Headings to document and did not skip numbers (e.g.And here is an example of a screen reader going through an inaccessible PDF. To see why creating accessible documents is important, check out this 3 minute video of a screen reader going through accessible and inaccessible Word Documents. A checklist is provided, with detailed instructions for each step outlined below. It is recommended that documents are started in Microsoft Word and then appropriately exported into PDF.

When creating content, there are a few basic steps that should be followed in order to assure your content is accessible. Creating Accessible Documents – Word and PDFs